Policies & Procedures
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Membership Policy
Access to and enjoyment of the Three Chopt Recreation Club facilities shall be extended only to a member, a family member, a guest or a special invitee.
MEMBER AND FAMILY MEMBER
A member and family member shall be entitled to use all club facilities and participate in all instructions and activities.
A GUEST is a person invited to the club facilities by a member or a family member and who has been registered as a guest and on whose behalf the appropriate guest fee has been paid.
A SPECIAL INVITEE is any person or group of persons invited to the club by the Board of Directors or on its instruction or authority and shall be authorized to use the facilities of the club to the extent provided in such authorization.
SPECIAL MEMBER
These memberships may be granted by the Board annually:
DIVORCE
If the member and his or her spouse are divorced, then only the member and those members of his or her family living in the same household of the member shall be members of the club. The former spouse may elect to continue membership in Three Chopt by contacting the Treasurer within one year of the divorce and having a new membership setup in the Club's files. There will be no initiation fee required for the new membership.
Membership concerns not covered by the above policy must be submitted in writing to the Board of Directors.
MEMBER AND FAMILY MEMBER
A member and family member shall be entitled to use all club facilities and participate in all instructions and activities.
- A MEMBER is the person who applies for and is accepted for membership (the signature appearing on the application for membership shall be prima facie evidence that the person named therein is the member) and whose membership fees and dues have been paid.
- A FAMILY MEMBER shall include all relatives, by blood, adoption or marriage, of the member, residing in the member's household.
- A YOUNG ADULT who has left the member's home joins Three Chopt within one year, the initiation fee will be waived.
A GUEST is a person invited to the club facilities by a member or a family member and who has been registered as a guest and on whose behalf the appropriate guest fee has been paid.
A SPECIAL INVITEE is any person or group of persons invited to the club by the Board of Directors or on its instruction or authority and shall be authorized to use the facilities of the club to the extent provided in such authorization.
SPECIAL MEMBER
These memberships may be granted by the Board annually:
- Foreign exchange student - A paid member may obtain a special membership for the foreign exchange student residing in the household for the current summer at a fee published in the current fee schedule.
- Babysitters - A paid member may obtain a special membership for his babysitter for the current summer at a fee published in the current fee schedule. The babysitter is not required to live in the household of the children. The babysitter is not allowed to use the facility unless accompanied by the member's children.
DIVORCE
If the member and his or her spouse are divorced, then only the member and those members of his or her family living in the same household of the member shall be members of the club. The former spouse may elect to continue membership in Three Chopt by contacting the Treasurer within one year of the divorce and having a new membership setup in the Club's files. There will be no initiation fee required for the new membership.
Membership concerns not covered by the above policy must be submitted in writing to the Board of Directors.
operations
13. All facilities of the club are under the direct supervision of the Club Manager and Assistant Club Manager. Lifeguards have been instructed to enforce all rules and regulations and are authorized to suspend any or all Club privileges of anyone who violates the rules or for conduct that, in the Lifeguard's opinion, is not in the best interest of the club.
14. Members are requested to instruct their children and their guests' children in personal hygiene. Instruct them to use the restroom. Infants must be dressed in bathing suits with appropriate swim diapers (available for sale at the front desk) or training pants/suits with vinyl lining to prevent unpleasant accidents in the pools. Swim diapers can be found at most discount stores, grocery stores or drug stores.
15. Babies' diapers should be changed in the restroom. When disposing of soiled diapers, use the Diaper Genies provided. This is a health issue and will be strictly enforced.
16. Members are urged to have medical checkups and watch their health carefully during swimming season. One should not use the pool if he has a bad cold or other contagious condition. The lifeguards are instructed to bar anyone form the pool whose physical condition is, in the guard's opinion, contrary to the best interest of the Club. Any person with serious health conditions, including heart disease, diabetes, epilepsy, and fainting spells, are requested to make such conditions known to the manager on duty.
Note: The rule above does not imply that the Club or lifeguard assumes any responsibility for the health or physical condition of the members or their guests.
17. The pool shall be used only when the lifeguards are on duty during scheduled hours.
18. Cups, wrappers and refuse must be placed in the trash containers provided. No glass containers are permitted on the property.
19. All members must shower before going into the pool.
20. Running, pushing and rough play is prohibited inside the pool enclosure. ABSOLUTELY no horseplay, shouting, or rough play is permitted.
21. Children under 8 years of age and children using the wading pool area must be accompanied by an adult or responsible person who is at least 12 years old and to whom the parent/guardian has delegated this responsibility while on Club property. Unaccompanied children 8 and over must demonstrate swimming ability to management upon request.
Note: The purpose of the above rule is to provide safety for the child and is interpreted to mean that the adult or responsible person must be in close proximity with the child while inside the pool enclosure when the child is inside the pool enclosure.
22. Coast Guard approved flotation devices may be worn by a child in the lower pool when accompanied by an adult in the pool; no inner tubes, toys or balls are allowed in the pool except at advertised special events.
23. The following rules must be observed in the deep end of the pool:
a. Non-swimmers are not allowed in the deep end.
b. No swimming in front of the diving boards or pool slides.
c. Only one person is allowed on each of the diving boards and pool slides at a time.
d. No hanging from the edge of the diving boards or pool slides.
e. No double bouncing on the diving boards.
f. No swimmer wearing a life jacket is permitted on the diving boards or pool slides.
g. Goggles are not permitted on the pool slides or while diving from the diving boards.
24. Everyone must leave the pool in the event of an emergency or at the discretion of the Lifeguard. The signal for this is three blasts on the lifeguard's whistle.
25. Lanes for swimming laps are scheduled so that you can be assured of the time. See posted lap lane times for the lower pool.
26. The lifeguards will exercise general supervision over the wading pool, but are not responsible for anyone inside the wading pool enclosure.
27. Special rules for other activities will be posted in appropriate areas and must be obeyed.
28. An adult must accompany any child under the age of five years in the rest room. A child over the age of five must use the bathroom of his respective gender.
29. The telephone (270-9885) at the pool is there mainly for use in case of an emergency. All calls must be limited to 3 minutes. Avoid unnecessary calls. Over use of the phone by an individual may result in loss of phone privilege.
30. Due to an Internal Revenue Service ruling, guests are prohibited from making purchases at the Club's concession stand.
14. Members are requested to instruct their children and their guests' children in personal hygiene. Instruct them to use the restroom. Infants must be dressed in bathing suits with appropriate swim diapers (available for sale at the front desk) or training pants/suits with vinyl lining to prevent unpleasant accidents in the pools. Swim diapers can be found at most discount stores, grocery stores or drug stores.
15. Babies' diapers should be changed in the restroom. When disposing of soiled diapers, use the Diaper Genies provided. This is a health issue and will be strictly enforced.
16. Members are urged to have medical checkups and watch their health carefully during swimming season. One should not use the pool if he has a bad cold or other contagious condition. The lifeguards are instructed to bar anyone form the pool whose physical condition is, in the guard's opinion, contrary to the best interest of the Club. Any person with serious health conditions, including heart disease, diabetes, epilepsy, and fainting spells, are requested to make such conditions known to the manager on duty.
Note: The rule above does not imply that the Club or lifeguard assumes any responsibility for the health or physical condition of the members or their guests.
17. The pool shall be used only when the lifeguards are on duty during scheduled hours.
18. Cups, wrappers and refuse must be placed in the trash containers provided. No glass containers are permitted on the property.
19. All members must shower before going into the pool.
20. Running, pushing and rough play is prohibited inside the pool enclosure. ABSOLUTELY no horseplay, shouting, or rough play is permitted.
21. Children under 8 years of age and children using the wading pool area must be accompanied by an adult or responsible person who is at least 12 years old and to whom the parent/guardian has delegated this responsibility while on Club property. Unaccompanied children 8 and over must demonstrate swimming ability to management upon request.
Note: The purpose of the above rule is to provide safety for the child and is interpreted to mean that the adult or responsible person must be in close proximity with the child while inside the pool enclosure when the child is inside the pool enclosure.
22. Coast Guard approved flotation devices may be worn by a child in the lower pool when accompanied by an adult in the pool; no inner tubes, toys or balls are allowed in the pool except at advertised special events.
23. The following rules must be observed in the deep end of the pool:
a. Non-swimmers are not allowed in the deep end.
b. No swimming in front of the diving boards or pool slides.
c. Only one person is allowed on each of the diving boards and pool slides at a time.
d. No hanging from the edge of the diving boards or pool slides.
e. No double bouncing on the diving boards.
f. No swimmer wearing a life jacket is permitted on the diving boards or pool slides.
g. Goggles are not permitted on the pool slides or while diving from the diving boards.
24. Everyone must leave the pool in the event of an emergency or at the discretion of the Lifeguard. The signal for this is three blasts on the lifeguard's whistle.
25. Lanes for swimming laps are scheduled so that you can be assured of the time. See posted lap lane times for the lower pool.
26. The lifeguards will exercise general supervision over the wading pool, but are not responsible for anyone inside the wading pool enclosure.
27. Special rules for other activities will be posted in appropriate areas and must be obeyed.
28. An adult must accompany any child under the age of five years in the rest room. A child over the age of five must use the bathroom of his respective gender.
29. The telephone (270-9885) at the pool is there mainly for use in case of an emergency. All calls must be limited to 3 minutes. Avoid unnecessary calls. Over use of the phone by an individual may result in loss of phone privilege.
30. Due to an Internal Revenue Service ruling, guests are prohibited from making purchases at the Club's concession stand.
tennis
1. Special rules for the use of the tennis courts will be posted. The following general rules cover the use of the tennis courts.
i. All persons using the courts must be members or guests of the Club.
ii. No bicycles, tricycles, wagons, skates, skate boards, rollerblades, cars, mini-bikes, or motor cycles are allowed on the tennis courts or sidewalks adjoining the courts.
iii. All tennis players must wear appropriate tennis attire.
iv. The following are tennis court time limitations.
a. Time limited to one hour changing on the hour when all courts are full.
b. Two hours will be permitted during tournament play.
v. Courts 1 & 2 are reserved for instruction as scheduled by the tennis instructor. Members may use these courts at all other times.
vi. Private and group lessons, clinics, camps, tournaments and leagues will be offered by our instructor. Click on the tennis button to view all tennis related information and details on the website, www.tcrclub.com,
i. All persons using the courts must be members or guests of the Club.
ii. No bicycles, tricycles, wagons, skates, skate boards, rollerblades, cars, mini-bikes, or motor cycles are allowed on the tennis courts or sidewalks adjoining the courts.
iii. All tennis players must wear appropriate tennis attire.
iv. The following are tennis court time limitations.
a. Time limited to one hour changing on the hour when all courts are full.
b. Two hours will be permitted during tournament play.
v. Courts 1 & 2 are reserved for instruction as scheduled by the tennis instructor. Members may use these courts at all other times.
vi. Private and group lessons, clinics, camps, tournaments and leagues will be offered by our instructor. Click on the tennis button to view all tennis related information and details on the website, www.tcrclub.com,
Buildings & grounds
- Members and guests must park their cars in an orderly fashion for the maximum utilization of our parking facilities. Parking is prohibited at all times on the pool side of Skipwith Road. Horn blowing is prohibited except for safety reasons. This is a County ordinance.
- Members and guests are required to park their bicycles in the rack that has been provided for this purpose.
- Bicycle riding, roller skating, skateboarding, roller blading and motorized vehicles of all types are prohibited, with the exception of special club functions on the Club's property except for entering and leaving. Automobiles must be parked in the parking lot.
- Pets are not permitted on Club property.
- All waste food, trash, etc. must be placed in the trash containers. The tables, decks and floors must be left clean. The tables must not be moved out of place without proper permission.
membership
- TCRC is a family club and, as members of one big family, each member should strive to respect the rights and privileges of the other. These rules, therefore, do not attempt to instruct our members in matters of normal respectable conduct, but are intended to secure the maximum safety and enjoyment of our facilities.
- Members are expected to abide by and cooperate with the employees' decisions. Members are not permitted to interfere with or reprimand employees of the Club. If a difference of opinion should arise, the member should immediately advise the manager on duty. If the member is dissatisfied with the resolution of the difference of opinion, the member should notify the Operations Committee in writing.
- Membership fees must be paid in accordance with the regulations set forth by the Board of Directors.
- None of the Club's facilities may be used prior to 8:00 AM or after 10:30 PM. This is in accordance with our use permit. Any violation of this rule may result in suspension or expulsion.
- In order to maintain a harmonious relationship with our neighbors, members and guests must not trespass on adjoining property.
- The Club will not be responsible for any money or property losses sustained by members or their guests. ANYONE FOUND RESPONSIBLE FOR VANDALISM OR THEFT OF MONEY OR PERSONAL PROPERTY SHALL BE EXPELLED. ALL DUES, FEES, CHARGES AND PRIVILEGES SHALL BE FORFEITED. The offender may request re-instatement of privileges by the Board of Directors no sooner than the following season.
- Possession or consumption of alcoholic beverages in the pool enclosure or the picnic, tennis or volleyball pavilions is at the discretion of the manager on duty with Board of Director's approval. All alcoholic beverages must be in covered cans, plastic cups or paper cups. ALL GLASS CONTAINERS ARE PROHIBITED. Possession or use of alcoholic beverages elsewhere on the Club's property is prohibited, unless at a Club function approved by the Board of Directors.
- Three Chopt Recreation Club is a smoke-free zone except for the grassy area directly behind the concession stand where a waste disposal container is provided.
- Members are responsible for the conduct of their guests and should advise them of all rules and regulations.
- Appropriate swimsuits are required. No cut-off shorts, Brazilian cut and/or thong swimsuits are allowed.
- GUESTS- All guests must be registered at the front gate immediately upon arrival.
- When a family member is living on his own and no longer domiciled with the member, he loses his status as a family member of the Club.
Last Updated: May 2015